Law office supplies have the potential to be a significant ongoing overhead for any law office.
Failure to manage your office supplies could see you throwing away quite a bit of potential profit on a yearly and monthly basis.
Managing your law office supplies should be a task delegated to one person who you can trust and who is prepared to give the job the time it deserves.
Law Office Stationery
The legal stationery you choose for your office will reflect on your legal practice and it’s image but a failure to keep an eye on your buying can lead to a huge wasted expenditure.
Taking a close interest at what is available online will allow you to keep your legal stationer on his toes when it comes to pricing. Common legal stationery that you will need will include
- Legal binders such as lever arch and three ring binders
- Customized presentation binders
- Pleading paper
- Printer cartridges
- Envelopes of various sizes
- Legal file storage boxes and bankers boxes
- Precedent banks in the specialty areas your law firm concentrates on
- Law office forms such as forms for real estate, bankruptcy, company incorporation, apartment lease, power of attorney, affidavit templates, last will and testament and trust stationery and many other legal forms and precedents.
Blumberg is a good source of such legal stationery and if you don’t use them you can at least check prices with your existing supplier and be aware of what you should be paying.
The difference in price between good quality paper and binders versus mid to low quality is enormous but you should still be able to negotiate a good price and not be gouged simply because you want a decent product to project a good, professional image for your law firm.
Law Office Software
Law office software is a possible purchase for your practice but it will really depend on your size and how many attorneys, paralegals and files you have. Law office software such as Amicus Attorney and Abacus Gold are practice management software programs but if you are a small practice or solo attorney you will get by fine without such software in the early days of development.
For a solo practitioner it is quite possible to organize your files very efficiently with the simple folders provided in Microsoft Office and either Microsoft Outlook or the calendar in your Gmail account can be a very efficient way of calendaring appointments and critical dates.
The Google calendaring module in your Gmail account can be set up to record all of your critical dates and send automatic reminders to your email account. This can in turn be synched with your iPhone or other android type phone or iPad to create a very efficient and free scheduling and calendaring system.
The key takeaway from this piece is that with a little ingenuity and creativity you can easily organize your law office (particularly if you are a sole practitioner) at a very low cost with lots of great free tools available online, particularly from Google such as Gmail and Google calendar.
This type of creative thinking should also be applied to your sourcing of law office supplies to ensure that your law practice management is efficient and cost effective.